Travel Expenses
- Funding coverage: MPE provides funding for travel, accommodation and conference expenses.
- Eligibility:
- Full-member organisations: up to two representatives.
- Associate member groups and guests: one representative per group.
- Booking:
- All travel bookings must be made via the MPE travel portal – BizAway (not applicable to industry partners).
- After event registration, delegates will receive a personal booking link via email.
- Flights not booked through the MPE travel portal will not be reimbursed.
- Booking deadline:
- All flights must be booked by 28 February 2026.
- MPE will confirm your hotel booking only once your travel is booked.
- Budget limits:
- The maximum total travel budget (flights + transfers) is €350 per participant.
- Costs for check-in luggage, seat selection or extras beyond €350 will not be covered unless pre-approved (see Exceptions).
- Cancellations:
- If a participant cancels for reasons not related to illness, the travel cost must be reimbursed to MPE.
- Illness-related cancellations must be supported by a doctor’s note.
- Local travel:
- Only public transport will be reimbursed.
- Taxis or private transfers will not be reimbursed unless pre-approved.
Conference expenses
- Accommodation:
- MPE will book and cover two nights (24–25 April 2026) at the Masterclass venue.
- Accommodation will be confirmed after your travel booking is completed.
- Meals and beverages:
- Provided and covered by MPE during the event.
- No additional meals, drinks, or hotel expenses will be reimbursed.
Other expenses
MPE will not cover or reimburse:
- Room upgrades or double occupancy fees
- Minibar, hotel bar, additional meal orders, room service, phone calls, laundry, newspapers, etc.
- Any costs for accompanying persons
Exceptions
In exceptional cases (e.g. health-related issues), MPE may approve additional reimbursements.
- Such requests must be submitted in writing to the MPE Office by 15 March 2026.
- Only pre-approved expenses will be eligible for reimbursement.
Reimbursement process
- Use the expenses reimbursement form to claim local travel costs (e.g. public transport).
- Submit within 30 days of the end of the Masterclass.
- Claims after this deadline or without original receipts/invoices will not be reimbursed.
- Flights booked outside the MPE travel portal will not be reimbursed.
Funding
The MPE Masterclass is funded through unrestricted sponsorship grants from the pharmaceutical industry.
- A list of 2026 sponsors will be published on the MPE website once confirmed.
- These grants do not influence the objectives, content or management of the Masterclass.
- All aspects of the event from conception to delivery are the sole responsibility of MPE.
Contact
For any questions, please contact the MPE Office at: agm@mpeurope.org